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Amity School District 4J Regular Board Meeting Minutes, October 7, 2026

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AMITY SCHOOL DISTRICT 4J, 503-B Oak Street, Amity, OR 97101. October 7, 2026, Wednesday. Regular Board Meeting, 6:00 PM. Live link located at: [www.amity.k12.or.us](https://www.amity.k12.or.us) > School Board

Mission statement#

The mission of Amity School District is:

*Provide an educational system that enables each of our community's students to reach their greatest potential for the lifelong benefit of each student and the betterment of our community and our country.*

Regular Board Meeting#

I. Call to Order#

The regular meeting was called to order at 6:00 p.m.

Board Members Present:

  • Amanda Grove, Board Chair
  • Jennifer Leppin, Vice Chair
  • Ray Bottenberg
  • Tim Haarsma
  • Ryan Jones, absent

Administrators Present:

  • Jeff Clark, Superintendent
  • Jessica Rojas, Elementary School Principal
  • Mary Matocha, Middle School Principal
  • Ryan Sticka, High School Principal

District Staff Present: Ann Adams, Board Secretary

Others Present: Jennifer Milldrum

II. Hearing of the People#

None

III. Reports#

A. Administrative Report (copies on file)#

Elementary School#
  • 5th grade band has 35/65 students.
  • 102 students participate in after-school clubs.
  • The nutrition education is funded by 99 GALFriends of Yamhill County, a nonprofit organization supporting underserved children and education settings. Students have weekly lessons on developing healthy habits around nutrition and have opportunities to try new fruits and vegetables.
  • Teachers are strengthening their units to support across grade-level learning of local tribal history. Fourth grade is planning a field trip or classroom visit during their unit study.
Middle School#
  • A Back-to-School BBQ bash was held October 1.
  • Closely watching Attendance and Behavior Incidents to make meaningful and intended interventions to keep students on task and focused. Districtwide communication with families as needed.
  • Fall conferences will be held November 4 and 5, 4:00 pm to 8:00 pm.
High School#
  • Principal Sticka will be attending the "Wide Open Spaces" conference focusing on student attendance.
  • "Good Warrior Standing" had 90% of our students hit that expectation.
  • Preliminary student grades were reviewed by grade level teacher teams and content teacher teams during inservice on Oct 2. These reviews will benefit both teachers and students allowing for the ability to communicate with each other about students they share in order to keep the students on track and improving.
  • Homecoming week is the week of October 5-9.
  • Fall conferences will be held November 4 and 5, 3:30 – 7:30 PM.
  • Amity FFA Soils took first place in soils competition.
Special Education#

Teachers and support staff are sharing observations, reviewing what is working, and adjusting based on needs. This approach helps us provide more consistent support for students.

B. CTE Report#

  • Amity FFA Soils team took 1st place!
  • Harbor Freight donated $10,000 to be used to continue the cottage build. These will be able to be daisy-chained together to be more like a studio apartment.

C. Maintenance Report#

  • We had a safety walkthrough with our safety representative from the insurance company and they were very happy with the facilities.
  • School boilers were started to be sure all is in good working order.

D. Superintendent Report#

  • Rich Parr did an estimate on the restroom facility by the end of the track. It came in at about $250k, both cinder block construction style and stick frame construction.
  • $40k for other paving by the football stadium.
  • Waiting to hear back from the county on the truancy task force. McMinnville Superintendent working with Superintendent Clark submitted a list of potential members that would need to be appointed by the Board of Commissioners.
  • Waiting to hear back from the Sheriff's Department about the potential leasing of the old Middle School Building.

IV. Business#

A. Old Business#

a) Second Reading Board Policies#
  1. KNA – Immigration Enforcement on District Property (Required)
  2. KNA-AR1 – Interactions with Immigration Enforcement (Highly Recommended)
  3. KG – Community Use of School Facilities (Optional)
  4. KG-AR – Administrative Procedure and Fee Schedule (Optional)

1. and 2. were urgent and approved at the September Board Meeting

3. and 4. There was a **motion** by Tim Haarsma to approve the first reading of Policies KG and KG-A with the addition of a timeline to submit and through approval, **second** by Ray Bottenberg. The **vote** was unanimous.

B. New Business#

a) Overnight Trips#

High School Fall Leadership Conference in Seaside, OR, November 8-9.

**Motion** by Jennifer Leppin to approve the High School Fall Leadership Conference in Seaside, OR, November 8-9 as presented, **second** by Tim Haarsma. The **vote** was unanimous.

b) 2025-2026 Integrated Program Annual Report Narrative#

The 2025-2026 Integrated Program Annual Report was reviewed with the Board and community. (copy on file)

**Motion** by Jennifer Leppin to approve 2025-2026 Integrated Program Annual Report, **second** by Ray Bottenberg. The **vote** was unanimous.

c) Division 22 Report#

Amity School District is in compliance with all Oregon Administrative Rules (OAR), Chapter 581, Division 22 Standards, with the exception of 581-022-2350, Independent Adoptions of Instructional Materials. We are in the process of developing a curriculum at the elementary school that embeds ELA standards into social studies and science content. This will be completed and brought to the school board for adoption during this year for science and the 27-28 school year for social studies. Principal Rojas and some of her staff have been working in collaboration with ODE to ensure that this will meet all requirements.

**Motion** by Ray Bottenberg to approve or accept the Division 22 Report, **second** by Jennifer Leppin. The **vote** was unanimous.

V. Consent Agenda#

A. Minutes from the September 16, 2026, Regular Board Meeting.#

There was a **motion** by Tim Haarsma to approve the consent agenda, **second** by Jennifer Leppin. The **vote** was unanimous.

VI. Adjourn#

Board Chair, adjourned the regular board meeting at 7:10 p.m.

[Signed: Amanda Grove, Board Chair]

[Signed: Jeff Clark, Superintendent]

*If you have a disability and require special accessibility, please inform Ann Adams at 503-835-2171 or email [ann.adams@amity.k12.or.us](mailto:ann.adams@amity.k12.or.us). All meetings of the governing body of a public body shall be open to the public and all persons shall be permitted to attend in-person or virtually any meeting except as otherwise provided by ORS 192.610 to 192.690. Virtual access is available in this link: [school board information page](https://www.amity.k12.or.us/our-district/school-board-information)*